South Heartland District Health Department

AGENDA

Apprx.

Time

Topic, Lead Person

Expected Outcomes

8:30

(4’)

Welcome & Call Meeting to Order –

President Sandra (Sam) Nejezchleb, Chair

1. Meeting Call to Order, Open Meeting Statement
2. Introductions – Roll Call
3. Approve Agenda – Board Action (Voice Vote)
4. Board Conflict of Interest Declarations

8:34

(1’)

September 3, 2025 and September 24, 2025 Board Meeting Minutes – Chair

Approve Minutes of September Meetings – Board Action (Voice Vote)

8:35

(10’)

Finances – K. Derby

Administration/Management - PHAB Domain 10, SP Goal 4

• Financial Report (Current Funding Sources, Outstanding Invoices, Balance Sheets, Profit & Loss, Disbursements)

Governance Function: Resource Stewardship

Awareness of financial health/funding sources/ budgetary needs; Grants/Funding/Contracts/Subawards Status

Accept Financial Report – Board Action (Voice Vote)

8:45

(15’)

Policy Committee – N. Shackelford

• Reviewed/Revised/Removed Policies: HR409 Surveillance; HR103 (Paid Time Off), HR603 (Internal Control), HR605 (Cash Mgmt)
• Ethics Procedures – Reviewed/Revised

Governance Functions: Policy Development

Board approval of revised policies. Board Action (Roll Call Vote)

Board accepts revised Ethics Procedures.  Board Action (Roll Call Vote)

9:00

(10’)

Board Activity – Strategic Priority Interests and

CHIP Strategy Interests

Board Members select their Strategic Plan Priority Team/s and CHIP Strategy Teams

9:10

(5’)

Bi Monthly Report (in Board Packet) – M. Bever

Governance Functions:  Partner Engagement, Oversight

Accept Bi-Monthly Report – Board Action (Voice Vote)

9:15

(5’)

SHDHD Quality Improvement for Measles Response

Governance Functions:  Continuous Improvement

Board learns about SHDHD quality improvement process for measles response using after action review

9:20

(10’)

Communications from Exec. Director – M. Bever

• Executive Director’s Report Q and A

Governance Functions: Policy, Oversight, Legal Auth., Resource Stewardship

Board learns latest updates on other key issues, staffing, funding opportunities, legislative advocacy, training and conferences, annual report to legislature, emergency response actions, policy, succession planning, and situational need, academic health department

9:30

Break (10’)

Stretch & Move

9:40

(3’)

Executive Committee – S. Nejezchleb

• Initiate Executive Director Annual Performance Review

Board receives instructions for ED annual performance review

9:43

(2’)

Public Health Awards Committee – M. Bever

Governance Functions:  Partner Engagement

Informational - Board receives nomination form and instructions

9:45

(10’)

Board Roles in Community Outreach and Public Health Information Sharing – M. Bever

Governance Functions:  Partner Engagement

Board member roles as conduits to their communities: Board members receive community signboard instructions, signboard keys and posters to share

9:55

(15’)

Communications from Board Members - Chair

• NALBOH Annual Conference – Michelle Oldham
• Community/County Updates - Board Members (All)
• Announcements/Upcoming Events – Calendar (next page) - Chair

Governance Function: Partner Engagement

• Board members share their community/county public health activities/issues and community or professional meeting updates
• Board members have information to promote or participate in upcoming events and share at their upcoming meetings.

10:10

Public Comment (5’) – Chair

Opportunity for public comment

10:15 (15’)

Community Leader – M. Bever

• Guest Community Leader: Marlys Schmidt, Director, Blue Hill Rescue

Governance Functions:  Partner Engagement

Informational: Board learns about the activities and concerns of the Blue Hill Rural Volunteer Rescue Service

10:30

Adjourn

Board Action (Voice Vote) (Next Meeting, January 7, 2026, Clay Co)